With the introduction on Archival facility in version 4.2, it is now possible to perform bulk deletion of form data from the system.

 

To delete form data:

Logon as portal administrator or super user Go to Form Template Manager Select the required form template and view in Form Template Details screen Select the Manage Archives link from navigation bar.  Note Manage Archives link is only available when form template is in Available, Closed or Archived state. From the Manage Archives screen, you will see the number of Filtered Records displayed.  This is the total number of form instances available for the selected form template. Provide an optional Start Date and End Date to narrow the number of filtered records. Click on Delete Records links to initiate the delete process. Click OK on the Confirmation box to begin deleting records.  Not, this process can not be reversed. Once completed the system will inform the number of records...

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Conditional evaluation is a unique feature in Enterprise Forms whereby certain functions within Enterprise Forms can be executed based on values or conditions from multiple sources.  Conditional Evaluation is used in the following areas

Visibility of form fields and pages – ability to show/hide/enable/disable fields and pages using conditional evaluation Visibility of workflow actions (new in version 5.0) – ability to show/hide workflow actions (buttons that can trigger workflow processes) using conditional evaluation Execution of Advanced Workflow Processing tasks – ability to execute Advanced Workflow Processing tasks using conditional evaluation Execution of Workflow path/direction – ability to progress to different workflow paths using conditional evaluation Databinding of form field – ability to bind data to form field using conditional evaluation  

Common Properties Conditional evaluation generally follows a common expression of

FIELD  OPERATOR...

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Boolean expression evaluation is a little known feature in Enterprise Forms.  It exists as a standard Operator in all Conditional evaluations throughout the system.  Relatively easy to use but provides a powerful way of combining evaluation of expressions from multiple sources.

A “Boolean expression” is any valid expression that returns a true or false value.  A valid expression is a statement with containing a supported comparison operator with the exception when functions are used.  The following are examples of valid boolean expressions

1 + 2 == 3 evaluates to true because the sum from the left side of the operator equals to 3.

“Hello” == “hello” evaluates to false because the word “Hello” is not the same as “hello” due to case-sensitive comparison.

hello == hello evaluates to false because String values from 2 sides of the operator require double quotes (“) to be wrapped around such as “hello” == “hello”

 

Common Operators...

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In one of the earlier Enterprise Forms versions we introduced a feature known as Conditional Workflow.  Conditional Workflow is the ability to progress to a different state in the Workflow depending on certain conditional such as form values, the roles of current user etc.  Conditional Workflow can only be triggered after upon a form submission or workflow state change

In version 5.0 we have taken conditional evaluation in workflow one step further by including a feature called Workflow Action Visibility.  Workflow Action Visibility acts in the exact same way as Conditional Visibility for form fields and pages.  The visibility of individual workflow action buttons can be configured through the common conditional evaluation engine.

Unlike Conditional Workflow, Workflow Visibility is applied prior to form submissions.  This provides form designers full control to how and when workflow action buttons should be displayed.

 



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